Code of Conduct for Junior Members
Tri-Force Juniors is fully committed to safeguarding and promoting the well being of all its members. The club believes that it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with our Welfare Officer.
As a member of Tri-Force Juniors you are expected to abide by the following junior code of conduct:
- All members must play within the rules and respect officials and their decisions.
- All members must respect the rights, dignity and worth of all participants or inform their coach or team manager if they are going to be late.
- Members must wear suitable kit A Helmet for Cycling Must Be Worn for training sessions and races, as agreed with the coach/team manager.
- Members must pay any fees for training or events promptly.
- Junior members are not allowed to smoke on club premises or whilst representing the club at competitions.
- Junior members are not allowed to consume alcohol or drugs of any kind on the premises or whilst representing the club.
Code of Conduct for Parents
- Encourage your child to learn the rules and stick within them.
- Discourage unfair play and arguing with officials.
- Help your child to recognise good performance, not just results.
- Never force your child to take part in sport.
- Set a good example by recognising fair play and applauding good performances of all.
- Never punish or belittle a child for losing or making mistakes.
- Publicly accept officials’ judgements.
- Support your child’s involvement and help them to enjoy Triathlon.
- Use correct and proper language at all times.
- Follow any requests or instructions given to you by club officials.
Also please read the following letter from the East Region Race Official Co-ordinator
Dear Club Chair
As an Eastern Region club with a children’s or junior section, I am writing to you to raise a serious issue which has pervaded our sport in increasing measure over the past two or three years around parental behaviour at races. On a number of occasions in this region, race officials, race organisers and volunteers have been subjected to abuse and improper behaviour by the parents of children and junior triathletes who have either received a penalty or been disqualified for a breach of the rules, the most prevalent being drafting. Can I please ask you to make it clear to the children and parents in your club that Triathlon England takes a zero tolerance to this behaviour, which is a breach of rule 29, and that any parent who behaves in a way which contravenes this rule will risk their child being banned from Triathlon races. Race officials in particular have been subject to some nasty incidents from parents trying to seek the overturn of a penalty or DQ by either berating the official at the event or complaining to the regional committee or race organiser afterwards. Can I please ask you to make it absolutely clear that Triathlon England supports its race officials in being the technical experts of the sport in applying and interpreting the rules and therefore further incidents of this nature will be viewed as a breach of rule 29 and appropriate action will be taken accordingly. The full rules of Triathlon England can be found here
Code of Conduct for Club Officials and Volunteers
The essence of good ethical conduct and practice is summarized below. All volunteers must:
- Consider the wellbeing and safety of participants before the development of performance.
- Develop an appropriate working relationship with participants, based on mutual trust and respect.
- Make sure all activities are appropriate to the age, ability and experience of those taking part.
- Promote the positive aspects of the sport (e.g. fair play).
- Display consistently high standards of behaviour and appearance.
- Follow all guidelines laid down by British Triathlon association and Tri-Force.
- Never exert undue influence over participants to obtain personal benefit or reward.
- Never condone rule violations, rough play or the use of prohibited substances.
- Encourage participants to value their performances and not just results.
- Encourage and guide participants to accept responsibility for their own performance and behaviour.
Tri-Force Juniors triathlon club aims to ensure that all people irrespective of their age, gender, disability, race, ethnic origin, creed, colour, social status, religious or sexual orientation, have a genuine and equal opportunity to participate in triathlon at all levels of performance and in all roles. We also aim to ensure that all present and potential members/employees of the club receive fair and equal treatment through services provided. British Triathlon Association: The Club is affiliated to the British Triathlon Association and members are expected to uphold rules of the association.
1. Name The section shall be called “Tri-Force Juniors”
2. Aims and Objectives The aims and objectives of the club will be:
- To offer coaching and competitive opportunities in Triathlon for “Juniors”.
- To promote the Junior Section within the local community and Triathlon.
- To ensure a duty of care to all junior members/participants of the Junior Section.
- To provide all its services in a way that is fair to everyone.
- To ensure that all present and future junior members/participants receive fair and equal treatment.
3. Junior Membership Junior members are individuals aged 8 – 16 years of age. Membership can be extended to the age of 19 (as at the end of the calendar year) with explicit agreement of the committee. Older members (17-19) are not eligible for club awards. Further extensions would only be given in exceptional circumstances and at the discretion and agreement of the Tri-Force Juniors Committee. All junior members will be subject to the regulations of the constitution and by joining the Junior Section will be deemed to accept these regulations and codes of conduct that the club has adopted. Junior Members will be enrolled as “Full Members” of the Junior Section.
4. Membership Fees Membership fees will be set annually and agreed by the Management Committee and determined at the Annual General Meeting. Fees will be paid by way of an annual subscription. There may be additional training fees to pay on a per session basis. Non-members to pay a higher session fee.
5. Officers of the Junior Section The officers of the club will be:
- Vice Chairperson
- Club Secretary
- Membership Secretary
- Head Coach
- Welfare Officer
Additional officer roles may be made at any time. Officers will be elected annually at the Annual General Meeting. All officers will retire each year but be eligible for re-appointment. Boys Junior Captain and Vice-Captain and Girls Captain and Vice-Captain will be appointed by the Management Committee before the Annual General Meeting each year.
6. Affiliations The club shall be affiliated to the British Triathlon Association and Tri-Force (Herts) Triathlon Club.
7. Committee The club will be managed through the Management Committee consisting of:
The officers referred to in 5 above. Only those posts will have the right to vote at meetings of the Management Committee. The Management Committee will be convened by the Club Secretary of the Junior Section and held no less than four meetings per year. The quorum required for business to be agreed at Management Committee meetings will be three. The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Junior Section. The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business. The Management Committee will be responsible for disciplinary hearings of members who infringe the Junior Section rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
8. Finance All club monies will be held in a UK bank account in the name of Tri-Force (Herts). The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on 28th February. A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. Any cheques drawn against club funds require two signatures of either the Chairperson, Club Secretary or Treasurer of Tri-Force (Herts).
9. Annual General Meetings Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all Junior Members. The AGM will receive a report from officers of the Management Committee and a statement of the annual accounts. Nominations for officers of the Management Committee will be sent to the Club Secretary prior to the AGM. Elections of officers are to take place at the AGM. All members have the right to vote at the AGM. The quorum for AGMs will be six. The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
10. Discipline and Appeals All complaints regarding the behaviour of members should be submitted in writing to the Secretary. The Management Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the members against whom the complaint was made within 7 days of the hearing. There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Club Secretary receiving the appeal.
11. Dissolution A resolution to dissolve the Junior Section can only be passed at an AGM or EGM through a majority vote of the membership. In the event of dissolution, any assets of the club that remain will become the property of Tri-Force (Herts).
12. Amendment of the Constitution The constitution will only be changed through agreement by majority vote at an AGM or EGM.
13. Declaration Tri-Force Juniors hereby adopts and accepts this constitution as a current operating guide regulating the action of members.